Tag Archives: bookkeeping

Are you one of the guilty ones?

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Are you one of those business owners guilty of shoving all your receipts into a drawer to deal with later?

Why not shove them all into an envelope on a weekly or monthly basis and send them to Gem’s Virtual Office instead!

I’ll use QuickBooks software to post and record your income and expenses for the month. You’ll receive monthly reports so that you are always up to date on how your business is doing! If you want to go a step further, I’ll balance and reconcile your banking and credit card accounts, invoice your customers, pay your bills and more.

Let me take some of those nail biting, hair pulling hours away from you! Take the time to sit back and relax or, spend those extra hours building your business further.

So are you one of those guilty ones? Contact Gem’s today for additional information and a free consultation at deb@gemsvirtualoffice.com I look forward to hearing from you.

How are you handling your monthly bookkeeping tasks?

Marketing and Networking Articles and Tips!

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Here are some articles on Marketing and Networking your business, from a few of my favorite blogs, that I’d like to share with you.  Hope you enjoy!

Maximize your Chamber membership and see big results  from Monday Morning Mom

7 different ways to attract prospects to your business from Aspiring Business by Shawn Kinkade

Four Excel Tools You Can Use  from Freelance Switch

Is “Contact Us” the Only Lead Generation Form on Your Website?  from Hubspot

WWD Roundup: Surviving the Coming Shakeout  from Webworker Daily

Reaching The People Who Get It  from IttyBiz

If your not yet subscribed to these blogs, I would recommend you do so.  They always share great information.

Reminder board with post-it notes, will it work?

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I’ve been trying to come up with a really good system to keep myself organized so that I don’t forget to do all the little things for my business that make a difference.

What am I talking about? Marketing and networking of course! In order for a business to grow, we need clients, if we don’t market our services and network with others; we’re not going to accomplish that.

So I decided on this little idea, that I’m sure isn’t original, but it just might work for me. I’ve got this huge bulletin board that I’m going to put up right where I can see it everyday and am using post-it notes to ask myself short little questions like this:

• Did you contact a least 2 new potential clients or referral partners this week?
• Did you comment on someone else’s blog this week?
• Did you go to a networking event this week?
• Did you spend an hour researching leads this week?
• Did I write in my success journal yet today?
• Did you read and contribute to your favorite forum?

This also goes along with the Get Clients Now program that I’ve been using to get my marketing butt in gear! Knowing myself, seeing these reminders everyday should help me keep on track. Also on my board will be a list of weekly and monthly goals, my To Do list, a calendar of personal and business appointments for the week, and my never ending grocery list!

What would you put on your reminder board? Do you think post-it notes will work? Or will they end up taking over my life?

My Sticky Business Task 1

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Are you following along with the Sticky Business Contest over at Men with Pens? As mentioned in a previous post the contest is well underway and you can no longer enter, but you can follow along and complete the thought provoking tasks for yourself just as I’m doing.

Task #1 was to write a brief overview of your business concept in 200-350 words. Explaining the business type, services, where you’ll find customers, how they will hear about your business, and how will they take delivery and pay for your services. Here’s my completed task.

“Gem’s Virtual Office is a small business owned by Deborah Frawley of Williamson, NY. It was originally opened as a virtual business offering bookkeeping and administrative services to small businesses and individuals needing an additional person to help them manage and grow their business. Today Gem’s is not only virtual, supporting businesses in any location, but also a local business, offering pick up and delivery of projects as well as onsite support as needed.

Some of the bookkeeping services that Gem’s offers are: Accounts Payable (entering and paying bills), Accounts Receivable (invoicing customers and recording payments), collections of overdue accounts, financial statement preparation (so a client always knows where their business stands), and bank account management and reconciling.  Gem’s bookkeeping software of choice is Quickbooks and Deb is a certified Quickbooks user.  Clients can choose to have the bookkeeping done at Gem’s home office with reports generated weekly, use the online version of QuickBooks, or their software can be accessed remotely using programs such as Log Me In.  Administrative services provided include: e-mail and calendar management, data entry, customer service, word processing, bulk mailing, and travel arrangements.

Gem’s will be marketing and networking locally and nationally on social networking sites such as Facebook,  Twitter, and LinkedIn. Brochures and postcards are also being sent out locally, and businesses and individuals can view Gem’s website at www.gemsvirtualoffice.com.  I’ll also look forward to meeting a lot of local businesses and people at area networking events.”

If you’ve been following along with the contest please share. It’s been a very good tool and motivational exercise for me,  and you might find it to be the same for you. Check back in the next few days and you can read my response to Task #2.

To see the Tasks as they post them for people to join in and to hear how the Stick Business contest is going, visit Men with Pens.

The Holidays are Here Again

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The Holidays are here again, and if you’re anything like me your probably wondering how do I get it all done! The simple answer is hire a Virtual Assistant!

Gem’s could:

Send out all your Holiday Cards
Shop online for that special gift at the best price!
Research your travel arrangements
Send out Holiday party invitations
Shop online for employee gifts

And thats just to name a few. Lets get that Holiday To Do List done together!

10 Tasks Gem's can complete for you in an hour:

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10 tasks Gem’s can complete for you in an hour:
1. Balance your checking account
2. Enter your vendor invoices
3. Call clients in regards to past due accounts
4. Post your cash receipts and make a deposit
5. Pay your bills
6. Invoice your customers
7. Generate P/L reports
8. Manage your e-mail and contacts
9. Send out your flyers/brochures
10. Research/make your travel arrangements

*Each project is unique; times may vary depending on numbers. 

How does working with Gem's save you money?

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Unlike a full-time employee, Gems Virtual Office is available to you only when you need us. And unlike a temporary employee, we guarantee you the same great service from the same great people every time. Best of all, we save you time and money. Gems Virtual Office saves you money because we have our own office, use our own equipment, and pay our own taxes. We don’t require vacation or holiday pay, medical insurance, or even a 401(k). We do take a sincere interest in helping you grow your business.Gems Virtual Office saves you time because you’ll spend less time doing administrative and bookkeeping work and more time growing your business, nurturing your family, or just plain relaxing. Check out this cost comparison chart that shows exactly how we save you money!